MOUNTAIN
VIEW IMPROVEMENT ASSOCIATION
Annual meeting
September 25, 2003
MINUTES
*Due to the fact that only 21 households are
represented, all issues voted on will need to receive additional votes by ballot to
complete the business. This will be done through the distribution of a cut-off ballot in
an upcoming mailing.
Called to order at 7:16 p.m. in the cafeteria of Maltby Middle School. Present: Board
members – Trish Petrat and Sara Thomas. (Don Merckling absent). Members – Linda
Barach, Carter Carpenter, Linda Michele-Dobel, Steve Essenmacher, Bruce Everett, Michele
Ford, Sally Jo & Paul Friday, Mary Ganci, Michael & Nicole Green, Michael Hamlin,
Doris Longfellow, Sue & Kevin Love, Anne Matthews, Carl Mauch, Ken & Victoria
Moilanen, Hal Perlman, Dennis Smith, Donna Swint, Rick Thomas, Bernie Wilke, and Rick
Zahler.
Welcome: Trish welcomed new neighbors present: Michele Ford & sons, Michael Green and
his daughter, Nicole, and Linda Barach.
Treasurer’s report: Sara went over the report. (If you would like to see a copy of any Treasurer's Report, please contact
Sara by clicking here to send her an e-mail
with your request.)
Balance on the treasurer’s report is over
by $76.09, however the checkbook and the bank statement do coincide properly. Sara thinks
the transition between Carter’s last financial statement and this current one is
where the discrepancy lies. She will continue to look for the error and then include a
mini-statement to members with minutes. She also asked present members for current dues
payment of $30.00 tonight, if possible. No comments were submitted regarding the report.
Bernie motioned; Hal seconded to accept the report. Passed unanimously.
Liens reminder: Trish reminded everyone about the fact that the association will put liens
on property when the dues become outstanding. This action was an agreed upon procedure by
majority vote of the homeowners at the annual meeting in 2000 and is authorized by our
Bylaws.
Road follow-up: All members present felt the road improvement project went well. The Road
Commission will be back to finish up in a few spots pertaining to the shoulder.
Entrance sign status: Kevin updated members on the sign. He has finished building it and
Trish has finished the painting of the main decorative panel. Now the full sign needs to
be put together. Kevin stated that Genoa Township requires a $75 fee as well as requires a
10-foot setback from the utility/road easement. (Unfortunately, that puts the sign well in
to the front yard of the Loves.) The sign is temporarily placed to see if the Road
Commission will allow it in their easement. Trish will update members later on the final
decision.
Board of Directors election: No nominations were submitted. Doris motioned; Linda Dobel
seconded to keep the current board and officers. Passed unanimously.
Neighborhood directory: Trish has completed the new directory. Members will receive one
upon dues payment. Michele stated her family information was incorrect. All corrections to
the directory will be done through the next newsletter.
Deed restriction violations: Trish brought up the fact that there has been yard waste
dumping on Sam Bono’s property, Lot 5, as well as along the park area. Members need
to take their yard waste to a composting facility or wait until the Township has their
collection day. Sara also reminded members to take care of any
vehicles/trailers/equipment/boats that are stored improperly.
Review of Amendment to Deed Restrictions: The document drafted by Sara in response to the
members approving to amend the Deed Restrictions back in 2001 regarding in-home
businesses, needs to be reviewed by an attorney. Doris motioned; Rick Zahler seconded, to
approve attorney fees up to $100 to review the document. Passed unanimously.
Proposed Bylaws amendment: Due to conflicts with the school calendar every year, it is
proposed to amend Bylaws Article II – Section 2 to read: “Annual Meeting. The
annual meeting of members shall be held on the second Thursday of October each year at 7
o’clock PM for the purpose of electing directors and transacting any other business
which may lawfully come before the meeting. Written notice, stating the time, place and
purpose of the meeting, signed by the Secretary, shall be given to each member of record
entitled to vote at the meeting on or before the fourth Thursday of September each
year.”
Bruce motioned; Bernie seconded, to approve the amendment of the Bylaws as stated above.
Passed unanimously.
Other items of discussion:
Carter inquired about the summer tax bill
that came out. Did they pertain to the road improvement project? It was confirmed that the
summer tax bills are only regarding the school tax and our winter tax bills will be the
ones to include the road project.
Rick Zahler brought up the issue of the
amount of money the association has in its account. Sara commented on the need to have
money for a legal defense fund to protect the interests of the neighborhood long-term. She
suggested putting some of the funds in an interest-bearing account. Doris motioned;
Michael Dobel seconded, to transfer from checking $3000 in to a 12-month interest-bearing
account. Passed unanimously.
Park usage discussion. Michael Dobel
inquired about a trail system, etc. Carl brought up the concern of liability. Carter &
Kevin confirmed the area is very wet and would need extensive “management” to
get a decent trail for walking. Long-term maintenance would be an issue.
Linda Dobel thanked the board members for
keeping the neighborhood “on track” and focused. Applause followed! (Thank you!)
Bernie motioned; Dennis seconded, to adjourn
the meeting. Passed unanimously. Time: 7:50 p.m.
Submitted by:
Sara Thomas
Secretary/Treasurer
Mountain View Improvement Association
10-3-03 |
